UPdated 6 June 2018
Forest Farm Peace Garden
1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”) May 2018.
2. Who are we?
Forest Farm Peace Garden is the data controller. This means it decides how your personal data is processed and for what purposes.
3. What information do we collect or keep?
We collect information about people involved with our charitable activities. This includes referred supported volunteers, buddy volunteers, subscribers to our newsletter, workshop/event attendees, donors, staff and trustees, partner organisations. We may collect the following information, where relevant to your interaction with our organisation:
- Contact information including postal and email address, phone numbers
- Mailing preferences
- Other relevant information in relation to your involvement with Forest Farm Peace Garden, such as application/referral form, references, emergency contacts, monitoring records and progress reports, photography consent, payroll information.
4. How do we process your personal data?
Forest Farm Peace Garden complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We may use your personal data for the following purposes:
- To inform you of news, events and activities
- To manage, monitor and evaluate our ecotherapy programme
- To undertake our legal obligations as a charity in relation to staff, trustees & volunteers.
5. What is the legal basis for processing your personal data?
We require your consent to keep you informed about news, events and activities through our email newsletter. You can unsubscribe from our email communications at any time by clicking on the unsubscribe link at the footer of the email. We process data related to referred volunteers, buddy volunteers and staff in terms of your contractual agreement with Forest Farm Peace Garden.
6. Sharing your personal data
Your personal data will be treated as strictly confidential. We will not share your data with third parties unless they are a third party Service Provider helping us provide and support our Services. These third party Service Providers enter into a contract that requires them to use your Personal Information only for the provision of services to us and in a manner that is consistent with this policy.
7. How long do we keep your personal data?
Your email for our newsletter subscription will be kept indefinitely, unless you explicitly ask us to remove your data. We will keep past clients and staff data for the standard requirement of seven years.
8. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
- The right to request a copy of your personal data which Forest Farm Peace Garden holds about you;
- The right to request that the Forest Farm Peace Garden corrects any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary for Forest Farm Peace Garden to retain such data;
- The right to withdraw your consent to the processing at any time
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- The right to object to the processing of personal data;
- The right to lodge a complaint with the Information Commissioners Office.
9. Further processing
10. How to contact us
Updates or changes to the Privacy Notice
This notice was last updated on 6 June 2018.